Add an email signature in Exchange (server-side)
Takes about two minutes. Where a step says to copy your signature, use the Copy signature button in Sigture's export dialog — or your personal signature page if your team sent you one.
- 1
Export the Outlook HTML variant (Files → HTML) — it is transport-rule safe.
- 2
In the Exchange admin center, go to Mail flow → Rules.
- 3
Add a rule: “Apply disclaimers…” → “Append the disclaimer”.
- 4
Paste the signature HTML as the disclaimer text.
- 5
Set fallback to “Wrap”, scope the rule (e.g. sender is inside the organization).
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Save. Exchange appends the signature to matching outbound mail.
Good to know
Server-side signatures can't be personalized per message by Exchange itself — use %%DisplayName%%-style AD attributes in the rule, or roll out per-user signatures from Sigture for full fidelity.
Appended disclaimers land below quoted text in long threads; per-user install avoids that.
Need a signature worth installing?
262 templates that render perfectly in Exchange (server-side) — free to start.