Add an email signature in Microsoft 365 (roaming signatures)

Takes about two minutes. Where a step says to copy your signature, use the Copy signature button in Sigture's export dialog — or your personal signature page if your team sent you one.

1. 1

   Set the signature once in Outlook Web or New Outlook (see those guides).

2. 2

   Microsoft 365 stores it as a roaming signature attached to the mailbox.

3. 3

   It syncs automatically to New Outlook on every device you sign in to.

4. 4

   Classic Outlook users: paste once locally (roaming to classic is rolling out tenant by tenant).